Hotel
Arrival report Or C form
According to the Registration of Foreigners? Rules,
1992, Rule 14, it is obligatory on the part of the hotel management to send
information about foreigners registered at the hotel. Any person who is not an
Indian national (i.e., a person holding a passport of any country other than
India, except Nepal and Bhutan) is known as a foreigner.
The hotel is liable to send the information in the
format of Form C to the nearest Foreigner?s
Regional Registration Office (FRRO) or to the Local Intelligence Unit (LIU) or local police station, within 24
hours of the arrival of a foreign national. In case the hotel fails to do so,
the management shall be penalized with up to 5 years of imprisonment and a fine
of Rs. 2 Lacs.
These necessities
extend across India, and be valid to all persons who provide accommodation to
foreign guests for monetary
consideration, including hotels, guest houses, lodging houses
etc. The C-Form mechanism helps the authorities locate and track foreigners in
India to enhance security and safety. C form is filled
at the time of Guest registration ( Check In) to keep a track of Foreigners in
India.
1. In case of Pakistani, Bangladeshi, and Chinese
nationals, this information should reach within 12 hours to the nearest FRRO or
LIU, and also to the local police station. It should reach the FRRO every day
by 1500 hours.
2. Form
C should be prepared in duplicate. Top copy is sent to the competent authority
and second copy is kept for permanent records for the duration as specified in
the law related to the same.
3. It
is to be filled for all foreigners? nationals except for nationals of Nepal and
Bhutan.
4. Diplomats
are exempted from filling the Form C.
5. NRI?s
with ?Green card? are not required to fill up Form C while NRI?s who are holding
passport of other countries have to fill up Form C.
6. In
case of a foreigner group registering in the hotel, only one C form is filled
and signed by the group leader ( Group leader provides the Passport and Visa
details of all the group members).Hotels make a separate Rooming list which
encloses these details of the group members and it is attached with the Guest registration
Card.
But if in case group members are of
different nationalities, then separate Form c as per the number of different
nationalities shall be filled up.
Click here to find standard C form
format-
C form has the following points to
be filled ie. Name and address of Hotel, Contact details of hotel, Name of the
foreign guest, Date of Birth, permanent address of guest, nationality, Passport
number, Place of issue of passport, date of issue of passport, Validity of
passport, Visa details, Weather employed in India, purpose of Visit, Next
destination and signature of Guest and hotel authority.
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